Doing Business with the County

The Procurement Department of Santa Clara County is charged with the responsibility for the purchase of goods, materials and services, as provided for in the County Ordinance. As a customer service oriented department, we are committed to ensuring an open and fair competitive process for County solicitations.

Active Contracts

These lists allow vendors to view current awarded contract information such as pricing, vendors, specifications, and expiration dates as a way of possible future business opportunities with the County, as well as public access to information on how their tax dollars are spent.

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Commodity and Service Codes

The County utilizes commodity or service codes as a coding taxonomy to classify products and services procured by the County. Through uniform coding and other management mechanisms, commodity codes provide control over procurement processes, making them more organized and more efficient. They are also an important tool for the identification of vendors' products and services.

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County-Approved Purchasing Standards and Requirements

County of Santa Clara Ordinance Code §A34-91 authorizes the County to establish standards with respect to the type, design, or quality of property to be purchased by the County.

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Current and Future Business Opportunities

Search current solicitations for contract or one-time purchase opportunities, and learn about future procurement needs of the County.

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Insurance Requirements

Suppliers must have the appropriate insurance to be awarded a County Contract. Suppliers must submit their insurance certificate(s) within 10 (ten) business days of notification by Procurement staff. Awarded suppliers are required to maintain the appropriate insurance coverage through the term of the contract.

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Levine Act Disclosure Requirement

The Levine Act requires a party to a proceeding involving a license, permit, or other entitlement, including all contracts other than competitively bid, labor, or personal employment contracts, to disclose any contribution of more than $250 that the party (or their agent) has made to a member of the Board of Supervisors or any Other Elected County Officer within the prior 12 months.

Methods of Procurement

The County uses a variety of competitive methods to acquire goods and services. Depending on the value and specification of the need, an appropriate method of procurement is selected.

Public Records Request

Public Records can be requested in writing, via the mail, email, or fax or verbally on the phone or in person. However, to avoid confusion and to make certain that you obtain the records you want, it is best to put your request in writing. The Public Records Request form is available online to assist you in making a request. Try to be as clear as possible when requesting records and put date limits on your request. Offer any search clues you can to assist the search.

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Sales Calls & Demos

Learn who to contact to share your product or service offering to support of the County of Santa Clara.

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Vendor Registration

The County welcomes all vendors to register in the County’s sourcing platforms. As a registered vendor, you will become part of the County’s vendor database for future solicitations for one-time or contract opportunities. The online registration can be completed within 15 minutes.