Request Public Records

California State Public Records Act (CPRA)

This page ​is intended to assist members of the public in obtaining access to the County of Santa Clara’s public records under the California Public Records Act.

Summary of the California Public Records Act Government Code Section 6250 et seq.

How to Request Public Records from the Procurement Department

Public Records can be requested in writing, via the mail, email, or fax or verbally on the phone or in person. However, to avoid confusion and to make certain that you obtain the records you want, it is best to put your request in writing. The Public Records Request form is available online to assist you in making a request.  Try to be as clear as possible when requesting record​s and put date limits on your request. Offer any search clues you can and if you are informed that the records you are requesting do not exist, then please contact the Procurement Department to discuss alternatives.

Fees & Charges for Duplicating

The County of Santa Clara does not charge for the time and costs incurred in searching for, locating, or collecting records. However, the County may charge for the actual costs of duplicating paper records. The current cost to duplicate paper records is $0.10 per one paper copy plus United States Postal Service (USPS) First-Class Mail postage rate. If you prefer, you may also provide us with your UPS or FedEx shipping information (copying charges still apply).

Contact information is required so that we may respond to your request.​

Please submit your request to [email protected] or call (408) 491-7400.

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